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For retreat hosts

Run your retreats like a 10-person team.

Open a cohort and an assistant runs the whole operation — takes the booking, chases the balance, and opens a waitlist the second you sell out. Across WhatsApp, Stripe, and the tools you already run on.

Explore retreat assistants

No signup — click through it live.

The Brain

It starts knowing retreats. Then it learns yours.

Not another automation tool. We study how real retreat hosts run — how they book, take deposits, and chase balances — and build those patterns into your assistants. So the Brain starts knowing your world, then learns you as you train it.

Bookings taken · deposits chased · waitlists filled

Pick what you run

Tell us what you run — your Brain arrives with a head start, not a blank page.

Make it yours

Refine it in your own words. AI tidies it up and flags what’s missing.

It keeps up

Change a price, add a product — every assistant has it next run.

Runs on-brand, everywhere

Support, booking, checkout — one Brain behind all of them.

Teach it once — and unlike a VA, what it learns never walks out the door.

Product preview

See it before you sign up.

Pre-built assistants. Pick what fits.

Browse a storefront of assistants that already do the work — from launch-day broadcasts to bookings and support. Each one filtered to your craft, priced per run.

Set it up. See it before it's live.

Add your dates, price, and policies — the preview updates as you type, so you see exactly what your customers get.

It does the operation, not just the reply.

The customer messages on WhatsApp; the work lands in Stripe, your calendar, your sheet. It feeds the tools you already run on — never replaces them.

Where every cohort leaks

The retreat is selling. The ops around it aren't.

We read real retreat businesses end to end — booking pages, deposit terms, the lot. The booking page gets all the attention; the same two leaks show up after it, in nearly every cohort.

The inquiry gets answered — then it leaks where the money is

inquiry auto-reply link

automated

automation stops here
answer book seat deposit balance waitlist

by hand · the founder · at night

the sold-out leak

A cohort fills and the people who asked one day too late just disappear — no waitlist, no list for the next round. The demand evaporates instead of carrying forward.

the balance leak

The deposit lands, then the balance sits. Someone has to remember who still owes, chase it over DM, and reconcile by hand — usually the host, usually at night.

The booking page gets all the attention. The leaks happen after it.

$530–1,100/mo what hosts already pay a seasonal VA to cover the right side.

What's shifting in how retreats sell

Rest is the pitch. The booking still runs on the founder's memory.

01

The market sells slowing down — and runs on hustle backstage.

“Slow down, soften, you’ve worked hard all year” is now the dominant voice across every kind of retreat, not just wellness. Behind the calm front page, intake is four unsynced channels reconciled by hand.

02

Retreats are productized into named experiences.

The serious hosts run a calendar of named cohorts on fixed dates, not “we run retreats.” Each launch is a burst — and warm demand that arrives a day late disappears, with no waitlist to catch it.

03

Application-first replaced “book now.”

Premium hosts gate access behind an inquiry, not a checkout. That qualifies better — and it pushes the whole funnel into a manual DM thread per seeker.

The problem

The solo founder math

You handle sales, support, billing, marketing, and operations. That's 5 full-time roles. You're doing them all before lunch.

Part-time VA

$0

/month

Freelancer

$0

/hour

MystFlo

$0

/run

Who it's built for

Built for how retreat hosts actually run.

One vertical, the operating shapes inside it. Each gets its own kit — built from how that operation really works, not a generic template.

The retreat host

You sell out cohorts by hand — every inquiry a DM-to-deposit thread.

People apply, book, and pay — but it all runs on your memory and your inbox. When a cohort fills, the next wave of “is there still space?” lands on a SOLD OUT bio with nowhere to go.

Cohort booking + waitlist

What it runs

Not one reply. Whole loops, run for you.

An assistant doesn't stop at an answer — it runs the operation across your tools and remembers where every guest is in it. We feed your tools, never replace them.

Inquiry arrives

WhatsApp

Answered in their language, in your voice

Seat locked

Sheets

Guest confirmed, cohort count updated

Deposit sent

Stripe

Link out, payment tracked — no manual follow-up

Balance chased

30 · 14 · 7 days

Auto-stops the moment it's paid

Sold out?

Waitlist

Opens immediately. Next cohort starts warm.

Question lands

WhatsApp

"What's included? Can my partner come?"

Reads your Brain

Voice · policies

Your answers, not a generic bot's

Answered 24/7

In your voice

While you sleep, in their language

You stay out of it

Inbox

The same question stops landing on you

Retreat ends

Trigger

While the glow is still fresh

Thank-you sent

WhatsApp

A warm note, in your voice

Review + photos

Drive

Asks for the testimonial, drops the gallery

Alumni nudged

Next cohort

Early-bird window before you launch publicly

Voice, prices, deposit rules, policies — from the Brain you teach once. Every assistant reads from it.

Your retreat operating system.

Nine assistants, one operation — fill the cohort, take the booking, run the trip, keep the glow. Every one reads the same Brain you teach once. Turn on one. Turn on all nine.

Fill the cohort

Open it, qualify it, fill it.

Gather warm demand before a cohort opens, screen who actually fits, and re-book your best guests first — so every launch starts with a list instead of a cold start.

Live

Waitlist + Launch

$0.20/run

Captures interest before a cohort opens and the overflow after it sells out, then broadcasts the next opening to that list in your voice.

Open in platform →
Coming soon

Alumni Re-Book

Nudges past guests to the next cohort with an early-bird window before you launch publicly — so your warmest demand books first.

Coming soon

Application Triage

Qualifies who's a fit before you send the booking link — for the retreats you vet, only the right guests get invited to pay.

Take the booking

Take the seat. Collect the balance.

Take the seat, take the deposit, and chase the balance — the loop that used to live in your inbox and your head, now run for you across WhatsApp, Stripe, and your Sheets.

Live

Cohort Booking

$1.75/run

Checks the seat, quotes the deposit, sends the Stripe link, confirms the booking, and chases the balance on a 30 · 14 · 7 schedule — an inquiry becomes a paid seat without you in the loop.

Open in platform →
Coming soon

Booking Concierge

Keep your own checkout — this answers "is it open, how do I pay?" and hands guests to your existing payment flow, without MystFlo ever touching the money.

Run the trip

Handle the logistics before they arrive.

The flood of pre-trip questions and the manifest details, collected and answered for you — so the weeks before a retreat stop living in your inbox.

Coming soon

Pre-Arrival Concierge

Answers pack lists, getting-there and dietary questions 24/7 in your voice, and collects the pre-arrival form — so you're not repeating logistics before every retreat.

Coming soon

Trip Manifest

Collects passport, dietary, emergency and rooming details from every guest into one clean sheet — no 40-email thread.

Keep the glow

Answer the room. Turn it into proof.

Answer the same questions for you all year, then turn a great retreat into reviews, photos, and the next booking — while the afterglow is still fresh.

Live

On-Brand Support

$0.50/run

Answers customer questions 24/7 in your voice — reads your Brain, so the same questions stop landing in your inbox.

Open in platform →
Coming soon

Post-Retreat Follow-Up

Sends the thank-you, asks for the review, and drops the photos — while the glow is still fresh, turning a great experience into proof and referrals.

How to start

Five steps. That's it.

No code. No setup nightmare. No learning curve.

Pick a goal

Browse assistants by what they do — launches, waitlists, bookings, support.

Personalize

It pulls what your Brain already knows, then you add the specifics — this launch’s dates, this product’s details.

Connect

Link the apps and payment it runs on. One screen, no API keys.

Try, then activate

Free test run in your voice. Happy? One click to go live, 24/7.

Watch in Pulse

Your control room — runs, status, and spend in one place.

How it runs

Run it like a team.

Same assistants. Every launch, season, and drop.

It's a team you build once — then reuse on your rhythm:

  • Save as your teamset up once, reuse every cycle — no rebuild
  • Spin up a variationone per product, season, or business line
  • Reactivate on demandquiet when you don't need it, ready when you do

Connecting WhatsApp

Connect WhatsApp in minutes.

WhatsApp is where your customers talk. Getting your assistant onto it is the easy part.

Connect in minutes

Sign in, pick your number, you’re live. One screen — no developer account, no API keys to hunt down. MystFlo is an approved WhatsApp embedded-signup partner, so the whole thing happens in one flow.

Already on WhatsApp Business? Keep your number

Keep your number and your chats. MystFlo’s automation runs on top, and you still reply from your phone whenever you want — it doesn’t take WhatsApp away from you.

A brand-new WhatsApp Business account may need a few days of use before WhatsApp allows it.

Frequently asked questions

What is MystFlo for retreat hosts?

It's a kit of assistants that runs your retreat operation in WhatsApp — capturing interest, taking the booking, chasing the balance, and keeping it all on-brand. The assistants feed the tools you already run on, like Stripe and your Sheets. They never replace them.

When will the retreat kit be available?

Some assistants are live now and you can use them today. The rest of the retreat-tuned kit — cohort booking and balance reminders — is rolling out for early access. Join the waitlist and we'll tell you the moment your piece ships.

What counts as a confirmed booking?

The first Stripe payment captured for that guest. Until money moves, it's an inquiry. Once the deposit lands, the seat is theirs and the assistant marks it confirmed.

How is the deposit handled?

You set it as a percentage or a flat amount per guest. If you'd rather break it up, you can turn on installments and the assistant tracks each one.

What about balance reminders?

The assistant nudges the balance on a set schedule — 30, 14, and 7 days out — in your brand voice, not a generic dunning message. The moment a balance is paid, the reminders stop on their own.

What apps do I need to connect?

WhatsApp Business, Google Sheets, and Stripe to start — more on the way. You connect them once, the assistants read and write across them, and your existing tools stay the system of record.

What is MystFlo?

Pre-built assistants for solo founders — not humans, not generic auto-replies. They take bookings, chase payments, and answer support 24/7 across the tools you already use. Each one runs on a Brain that knows your business and sounds like you, so the work gets done the way only you would do it. Use one or all. Pay per run.

What are MystFlo assistants?

Pre-built assistants that do the operational work for you — take bookings, chase payments, open waitlists, and answer support 24/7, across the tools you already use. Not chatbots that just reply, and not humans you have to train and manage. You pick the ones you need, connect your apps, and they run on their own. Use one or all.

Who is it for?

Founders with real traction but no system — the work works, but it runs on your memory, a messy inbox, and half-documented steps. Retreat hosts, makers, workshop and experience hosts, community builders. If you've outgrown doing it all by hand, this is for you.

Do I need technical skills?

No. Three steps: connect, configure, activate. Everything is pre-built — no code, no logic to set up.

How is this different from hiring a VA or doing it myself?

Doing it yourself doesn't scale, and it lives in your memory. A VA takes weeks to train — and when they quit, the knowledge walks out and you start over. MystFlo keeps it in the Brain: teach it once, and it doesn't churn, doesn't need managing, doesn't forget. It runs the operation 24/7 across your tools — your business runs like a 10-person team, without the headcount.

How is this different from ManyChat or Meta's AI?

Those answer a DM and hand off a link. MystFlo keeps going — it takes the booking, chases the deposit, opens the waitlist, and sends the reminders, across the tools you already use. The reply isn't the product. The operation is.

How is this different from Zapier or automation builders?

Automation builders hand you a blank canvas — wire the logic, maintain it, fix it every time an app changes. MystFlo comes pre-built and stateful: it takes the actual conversation and does the operation across your tools. And every assistant runs on your Brain, so it works the way you would — not a generic rule.

Are these just generic templates?

No. Each one is built from how real businesses in your world actually run — how they book, charge, and follow up — tested with real founders before we ship it. The patterns that work come built in. They sharpen as more founders use them.

What's the Brain?

The Brain is what makes your assistants yours. It starts knowing how businesses like yours run — how they book, charge, and follow up — then learns your specifics as you teach it: your voice, prices, policies. Every assistant reads from it, so they all run as you, not as a generic auto-reply.

How does it sound like me?

You teach it your voice once — paste a few examples, answer a couple of prompts — and it carries that tone across every reply and message. Not robotic, not generic. The way you'd actually say it.

Do I have to set it up again later?

No. Teach it once and it holds. The Brain remembers your business across every run and every pause — unlike a VA, what it learns never walks out the door. If something it relies on changes, it tells you exactly what to top up instead of going blank.

How do assistants work?

Browse assistants, connect your apps, configure your settings, and activate. Once live, they run on triggers automatically — no babysitting required.

What's the difference between AI and AUTO?

AUTO runs on rules — if this, do that. AI generates content. AI+AUTO combines both. Right tool for the job: simple automation when it works, AI when you need it.

Can I customize assistants?

Yes — each assistant has configurable settings, and you teach the Brain your voice, prices, and policies. Fully custom assistants are coming later.

What happens if something breaks?

Assistants auto-pause on errors. You get email alerts, budget protection kicks in, and your dashboard shows fix buttons. No silent failures.

How does pricing work?

Pay per run — from $0.20, depending on the assistant. Most run well under a dollar; a few generators that produce a full deliverable run up to $5. No subscriptions, no minimums, no contracts. If it doesn't run, you don't pay.

What counts as a run?

One run = one completed task. For chat assistants, that's one conversation. For generators, one output. For automations, one event. You're billed when the assistant finishes — if it errors out before finishing, you're not charged.

What are the external costs?

MystFlo charges per run. App costs (WhatsApp, Stripe) bill to your own connected accounts. AI runs on MystFlo by default — charged per run, no key to set up — or connect your own AI key and those costs go straight to your account. No markup in between.

Can I try before I pay?

Yes. Browse all assistants as a guest. When you activate, you get a free preview run to make sure it works before going live.

What apps and tools does it work with?

The tools you already run on: WhatsApp first, plus Stripe, Google, and more on the way. Assistants read and write across all of them, so the booking, the payment, and the follow-up stay in sync. Your tools stay the system of record — MystFlo feeds them, never replaces them. Each assistant shows which apps it needs before you activate.

Do you support WhatsApp?

Yes — WhatsApp is the channel MystFlo runs on first. Assistants take bookings, chase payments, and answer support right in WhatsApp, then act across your other tools. Connecting takes minutes — no developer account needed.

Can I use MystFlo with my existing WhatsApp Business account?

Yes. If you already run a WhatsApp Business account, you keep your number and your chat history through WhatsApp coexistence — MystFlo's automation runs on top, and you can still reply by hand from your phone. A brand-new or lightly-used account may need a few days of activity before WhatsApp allows it.

How do you protect my data and my customers’ privacy?

Your data is yours: we encrypt it, never sell it, and you can leave with it anytime. Your customers' chats stay private — we don't read them, sell them, or train models on them. Every account is fully isolated. Privacy is a line we won't cross, not a setting you have to find.

Can anyone read my WhatsApp chats?

No. Conversations with your customers are yours. Assistants use only what they need to do the job — take the booking, answer the question — and nothing more. We don't read, sell, or train on your chats.

How do you make sure an assistant actually works before I rely on it?

We don't ship one until it performs. Every assistant is tested against a real accuracy bar for its job — and refined with real founders — before it goes live. If it's not genuinely good at the work, it doesn't get released. You shouldn't have to babysit something that half-works.

What's the current status?

Now in preview. Get on the waitlist for early access — early members get perks when we launch.

How do I get help?

Message us on WhatsApp. Real humans, not a generic auto-reply.

Still have questions? Chat with us on WhatsApp

Get early access

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